Attendees MUST RSVP to attend, to allow the PTA to verify their membership for election purposes. Verified members will receive an email by the morning on May 6 with instructions on how to join the meeting. Please note that only one ballot will be sent per email address. If your home has more than one membership, please make sure you RSVP through all ncepta.org accounts (with separate email addresses).
The meeting will open approximately 15 minutes prior to the start time. In order to be accepted, you MUST have your first and last name in the profile so we are able to accept you into the meeting. If we can not verify the name, you will not be admitted. If ballot voting is necessary, ballots for each position will be sent out separately during the meeting. Please make sure you have access to your registered email to receive ballots for voting. Do NOT log out of the meeting while voting. You must be present in the meeting in order to receive a ballot. The ballots will be open for 2 minutes to allow for your vote.
· The chair gives the chance to speak to every member who wishes it. Pro and con speakers should be given alternating opportunities to speak, if possible, and all speakers should tactfully be kept to rules of order and to the question.
· Each member has two opportunities to speak to the motion. A member may exercise his or her first opportunity to speak and, then, after every other member has the chance to speak, may speak only once more.
· All statements must be addressed to the chair and not to another member.
· The chair recognizes a member who has not previously spoken to the motion in preference to one who has spoken.
· The chair does not enter into discussion. Should the President wish to debate, the chair must ask the Vice President to preside. He or she does not resume the chair until after the final disposition of the question under discussion. The President may vote when the vote would change the outcome (to make or break a tie) or when the voting is by ballot.
· Debate continues until no one wishes to speak or until someone moves to close debate.
· Members cannot close debate by shouting, “Question.” A member must seek recognition and make the motion properly and requires a 2/3 vote to pass. (“I move the previous question.”)